We are looking for an organised and motivated Fundraising Administrator to join our busy Fundraising team.
Job description
Job Title: Fundraising Administrator
Salary: 25-28k per annum (pro-rated for reduced hours)
Reporting to: Fundraising Manager
Hours of work: F/T 35 hours per week – we are open to reduced hours (e.g. 28 per week) if that suits you better. Please note that the role will require work outside normal office hours, including some weekends, to attend events(approximately 12 per year).
Holidays: 37 days, including public holidays, (based on full-time hours, pro-rated accordingly)
Contract: Permanent
Location: Hybrid Working (remote and from our offices in Edinburgh or Glasgow)
Application Deadline: 19th November
About the role
We are looking for an organised and motivated Fundraising Administrator to join our busy Fundraising team.
This in an exciting time for fundraising and income generation at Waverley Care. We have invested in significantly increasing our unrestricted income over the next three years, and we are looking for an engaged individual to support the team’s growth and expansion.
This post will provide vital administrative assistance to the Fundraising team, as well as contributing to the smooth running of our Fundraising challenge events.
As a Fundraising Administrator, you’ll work closely within the team and interact with our many donors. You will provide much needed administrative support to all the income generation streams, helping the team to achieve their ambitious goals each year. You will play a central role in the organisation of Waverley Care-led fundraising events and sponsored challenges by providing essential administrative support and stewardship to participants.
This is a new post which reflects the increasing demands on the team, and it is important that you can adapt to new and changing tasks as the team continues to expand their work. While the role is primarily administrative, there will be opportunities to get involved in wider fundraising activities if desired – ideal for someone looking to broaden their experience, but not essential.
Evening and weekend work will be required approximately once per month.
About the person
The Fundraising Administrator will be highly organised, reliable and adaptable. You will have at least one year’s experience in an administrative role, including some experience in supporting events. As you will be supporting the team across a range of activities, you should be comfortable juggling multiple tasks and deadlines, and confident in prioritising your workload effectively.
You will be the first point of contact for our supporters by phone and email, so customer-facing experience is essential. You will bring a warm, professional, and considerate approach in all your communications.
Some prior finance experience is required, and you will have good attention to detail and be confident working with numbers and data, as you’ll assist with Fundraising’s financial reporting.
You will use our CRM system, Donorfy, to manage donor stewardship and Eventbrite to manage event ticketing, so good IT literacy is essential.
You will play an essential role in the successful running of fundraising activities. A forward thinker, you’ll set and stick to timelines, liaise with suppliers, secure prize donations, and help coordinate volunteers. You’ll be confident engaging with a range of stakeholders by phone, email and in-person.
Application notes
If you’re excited by this opportunity and believe you have the skills and experience we’re looking for, we’d love to hear from you!
To apply, please submit your CV and cover letter to recruitment@waverleycare.org
If you have any questions, please reach out to Fundraising Manager, John McKellar: john.mckellar@waverleycare.org
Application Deadline: Midnight 19th November